Build Mode · Shane is working on this · 0 / 10 milestones complete
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00:00:00
Frank O'Dea
FOD · FRANK O'DEA CARPENTRY AIOS · CDP :9223
Φ
Quantum
Frank's AI orchestrator · Tier-0 filter active
Status
ONLINE
Clock
00:00:00
Phase
FOD-M1
Survey · Synthesize · Test · Translate · Disseminate
Frank O'Dea Carpentry
Good morning, Frank ☕️
Awaiting agent narration. FRANK / OWNER
New Leads
0
GHL stages 1–3 (early funnel)
Pipeline Value
€3,305,500
113 active jobs
Locked & Pending Cash
€1,076,500
35 signed · awaiting production
Jobs WIP
50
Production + Installing
Avg Job Value
€29,252
across active pipeline
Sales
8 jobs in queue
€60,000 pipeline
Design
44 jobs in queue
€1,315,500 pipeline
Workshop
26 jobs in queue
€853,500 pipeline
Admin
35 jobs in queue
€1,076,500 pipeline
Sales 8 active jobs · €60,000 pipeline
Stages
01 - Intake8€60,000
KPIs
Pipeline€60,000| Avg deal€7,500| Won YTD0| Activity 24h0
People
KHKaren Hogan ANAna Nespereira
Latest
Shane Furlong · Niamh & Declan O'Sullivan - Kitchen [03. email sent]→
Design 44 active jobs · €1,315,500 WIP
Stages
02 - Concept44€1,315,500
KPIs
WIP€1,315,500| Avg deal€29,898| Jobs44| Activity 24h0
People
KHKaren Hogan ANAna Nespereira
Latest
No recent Design-phase activity · View Workflow tab →
Admin 35 active jobs · €1,076,500 locked
Stages
03 - Agreement11€293,50004 - Planning24€783,000
KPIs
Locked€1,076,500| Avg deal€30,757| In Agreement11| In Planning24
People
ÁFÁine Fitzpatrick
Latest
No recent Admin-phase activity · View Workflow tab →
Workshop 50 active jobs · €1,636,500 onsite
Stages
13. final shop drawings6€228,00014. order confirmation3€80,00015. material ordering15€475,00016. production / fabrication18€647,00017. 40% deposit paid1€47,50018. delivery to site1€50,00019. installation4€50,00020. snagging + 10% deposit1€44,00021. sign-off & review1€15,000
KPIs
Onsite€1,636,500| Crews active5| Installs4| Open snags1
People
FMForeman CMCabinet Makers 4 FTFitters 2
Latest
Workshop Team · Dariia Hrynyk - Kitchen [16. production / fabrication]→
Needs You decisions, sign-offs, callbacks
●
Niamh & Declan O'Sullivan - Kitchen
03. email sent · Shane Furlong
●
Dariia Hrynyk - Kitchen
16. production / fabrication · Workshop Team, Frank O'Dea
●
Athira Mathew - Kitchen
19. installation · Workshop Team, Karen Hogan
●
Maksim Geirge - Kitchen
19. installation · Workshop Team, Karen Hogan
●
Deirdre Spillane - Kitchen
16. production / fabrication · Workshop Team, Frank O'Dea
●
Trina ODonovan - Kitchen
16. production / fabrication · Workshop Team, Frank O'Dea
Agent Activity 3 live events · agent roadmap
●
system · AIOS deployed to Vercel — pixel-identical render
manual_note · 2026-05-02 13:15
●
system · First pipeline snapshot persisted (113 opps · €3.3M)
snapshot_written · 2026-05-02 13:15
●
system · Supabase runtime tables online (0007 applied)
manual_note · 2026-05-02 13:15
Agent Roadmap
●
Speed-to-Lead Agent
Pending wiring
●
Inbox Triage
Pending wiring
●
Order Confirmation Agent
Pending - blocked on real OC pack
●
Snags Sign-Off Agent
Pending wiring
●
Sentinel
Live (system events)
●
Client Comms
Live (n8n stage emails)
Week at a Glance Live from operator Google Calendars · next 6 weeks · 0 events
Mon 18
—
Tue 19
—
Wed 20
—
Thu 21
—
Fri 22
—
Sat 23
—
Sun 24
—
No events across the 5 operator calendars this week. Calendar feed is live · week resets Monday.
Sales Pipeline
Today
Yesterday
Past 7 Days
Past 14 Days
Past 30 Days
Past 60 Days
Past 90 Days
This Week
Last Week
This Month
Last Month
This Quarter
Last Quarter
Year to Date
Awaiting agent narration. KAREN / INTAKE & SALES
Client Project Stage Job Value Days in Stage Source Actions
Aoife & Ronan Keogh Kitchen — Malahide Initial Lead €58,000 1 Website View
Niamh & Declan O’Sullivan Kitchen — Castletroy Email Sent €42,000 2 Phone View
Niamh Kilcoyne Kitchen Designing €60,000 4 Referral View
Ronan Finlay Kitchen Estimate €45,000 3 Website View
Christina O’Carrol Kitchen Consult Booked €42,500 2 Referral View
Siobhan Finnegan Kitchen Consult Booked €35,000 1 Showroom View
Cliona Lynch Kitchen Final Drawings €65,000 5 Referral View
Maeve Arthur Kitchen Order Confirmed €60,000 2 Website View
Michelle Madigan Kitchen Materials €70,000 6 Referral View
Katie Campbell Kitchen Production €74,000 9 Referral View
Iwona Quinn Kitchen Installing €20,000 2 Phone View
Luiza Balthazar Kitchen Lost €32,500 21 Website View
Speed to Lead
18 min
New Leads / Day
3.2
Lead → Consult
33%
Consult Show Rate
75%
Close Rate
50%
Avg Job Value
€45,000
Calendar
Calls This Week: 4 / 8-12
Awaiting agent narration. ANA / BOOKING
Mon 17
Tue 18
Wed 19
Thu 20
Fri 21
Sat 22
Upcoming Consultations
ClientProjectDate / TimePrep Status
Christina O’Carrol Kitchen — In-Person Consult Sat 03 May, 11:00 ✓ Brief Ready
Siobhan Finnegan Kitchen — Showroom Visit Sat 03 May, 14:00 ✓ Brief Ready
Aoife & Ronan Keogh Kitchen — Discovery Call Mon 05 May, 10:30 ⚠ Brief Pending
Niamh & Declan O’Sullivan Kitchen — Discovery Call Tue 06 May, 16:00 ⚠ Not Started
Calendly Widget — Embed booking calendar here
Workflow
Awaiting agent narration. ANA / WORKFLOW
ClickUp can’t be embedded in this window
ClickUp blocks iframe embedding for security (X-Frame-Options: DENY). The mirror below stays in sync via the ClickUp API. Click any list / job to open it directly in ClickUp — you’re already signed in via Google SSO.
Data loaded at 18:34:21 · cache TTL 60s 7 lists synced
01 - Intake
8
€60,000
02 - Concept
44
€1,315,500
03 - Agreement
11
€293,500
04 - Planning
24
€783,000
05 - Production/Installation
26
€853,500
Older lists (2) · Legacy + Archived
06 - Legacy
1
€0
07 - Archived
10
€275,000
Recent Pipeline Activity (live from ClickUp API)
JobStageListAssignees
Niamh & Declan O'Sullivan - Kitchen 03. email sent 01 - Intake Shane Furlong Open ↗
Dariia Hrynyk - Kitchen 16. production / fabrication 05 - Production/Installation Workshop Team, Frank O'Dea Open ↗
Athira Mathew - Kitchen 19. installation 05 - Production/Installation Workshop Team, Karen Hogan Open ↗
Maksim Geirge - Kitchen 19. installation 05 - Production/Installation Workshop Team, Karen Hogan Open ↗
Deirdre Spillane - Kitchen 16. production / fabrication 05 - Production/Installation Workshop Team, Frank O'Dea Open ↗
Trina ODonovan - Kitchen 16. production / fabrication 05 - Production/Installation Workshop Team, Frank O'Dea Open ↗
Colm Dillion - Kitchen 16. production / fabrication 05 - Production/Installation Workshop Team, Frank O'Dea Open ↗
Katie Campbell - Kitchen 16. production / fabrication 05 - Production/Installation Workshop Team, Frank O'Dea Open ↗
Adrian ONeill - Kitchen 16. production / fabrication 05 - Production/Installation Workshop Team, Frank O'Dea Open ↗
Graeme Gilmour - Kitchen 17. 40% deposit paid 05 - Production/Installation Ana Nespereira, Workshop Team Open ↗
No 16 Social House - Cedar Hill 16. production / fabrication 05 - Production/Installation Workshop Team, Karen Hogan Open ↗
No 15 Social House - Cedar Hill 16. production / fabrication 05 - Production/Installation Workshop Team, Karen Hogan Open ↗
TaskAssigned ToDepartmentStatusPriority
Complete pre-call brief for Andy Steinborn Marcus Sales In Progress High
Follow up with Beatrice Macmillan Sophie Sales Pending Medium
Run compliance audit Q1 Guardian System In Progress Normal
Optimise Meta ad creative rotation Kai Marketing Pending Medium
Security scan — API key rotation Shield System Complete Normal
Prepare onboarding pack for Frank O'Dea Isla Delivery In Progress High
Draft case study framework Cleo Marketing Pending Normal
n8n Workflow Status
Lead Capture → GHL → ClickUp → Slack
AI Shane — Schedule Accountability (14 cron)
AI Shane — Responder (webhook)
Pre-Call Research Agent
Post-Call Follow-Up Sequence
AI Brain
Agents · Brain Simulation · Automations · Architecture
Sales Ops
SL
Speed-to-Lead
Auto-respond < 5 min on every new GHL lead
Sales
Pending
FN
Follow-Nurture
Re-engage cold opps + booking reminders
Sales
Pending
QS
Quote Spec
First-pass kitchen estimate from brief
Sales
Pending
Office Ops
IT
Inbox Triage
Karen / Ana / Áine inbox → ClickUp tasks
Office
Pending
CD
Client Comms
Stage emails fired from ClickUp transitions
Office
Live (n8n)
Workshop Ops
WS
Workshop Scheduler
Match install slots to crew & van capacity
Workshop
Pending
MO
Materials Order
Auto-PO from confirmed shop drawings
Workshop
Pending
System
RP
Reporting
Weekly KPI roll-up → Frank’s phone
System
Pending
SN
Sentinel
Monitoring + alerts (system events)
System
Live
Agent Activity Feed
☑
Sentinel AIOS deployed to Vercel — pixel-identical render
today 14:15
⚙
Sentinel first pipeline snapshot persisted (113 opps · €3.3M)
today 14:15
☑
Sentinel Supabase runtime tables online (migration 0007 applied)
today 14:15
⚠
Speed-to-Lead, Inbox Triage, Workshop Scheduler & Reporting agents pending wire-up
awaiting agent loop
Analytics & KPIs
Owned by Orbit - System Agent
Awaiting agent narration. ORBIT / SYSTEM
Speed to Lead
58766.9m
avg first-touch response
capture broken: check back shortly
Active Pipeline Value
€586K
booked this month: €0K
capture broken: check back shortly
Booked Revenue (this month)
€0
booked deals MTD
capture broken: check back shortly
Open Snags
--
stage 20
awaiting first capture
Installs This Month
--
installation appointments
awaiting first capture
Consultation Show Rate
--
30-day rolling
capture broken: check back shortly
Sales
Phone Consult Held Rate
--
capture lands when 11a CF is provisioned
awaiting first capture
In-Person Consult Held Rate
--
awaiting first capture
awaiting first capture
Lead to Consultation Booking Rate
--
14-day rolling
capture broken: check back shortly
Phone to Design Conversion
92.7%
of opps stage 4 reaching stage 5
capture broken: check back shortly
Design
Design to Final Measure Conversion
72.5%
of opps stage 5 reaching stage 6
capture broken: check back shortly
Avg Design Cycle Time
--
awaiting first capture
awaiting first capture
Design WIP Value
--
awaiting first capture
awaiting first capture
Workshop
Close Rate
53.5%
of opps that reach final stage
capture broken: check back shortly
Throughput Per Stage
--
awaiting first capture
awaiting first capture
Open Snags
--
stage 20
awaiting first capture
Installs This Month
--
installation appointments
awaiting first capture
Booked Revenue Trend - 6 Month Rolling Cash-collected MTD lands v1.1.
May
€0
Source: booked_revenue_month (proxy for cash-collected) Last 6 months actual; current month live
Cash (v1.1)
50% Deposit Collected MTD
--
awaiting first capture
awaiting first capture
40% Deposit Collected MTD
--
awaiting first capture
awaiting first capture
10% Final Payment MTD
--
awaiting first capture
awaiting first capture
Total Cash Collected MTD
--
awaiting first capture
awaiting first capture
Frank's manual deposit input lands v1.1; tiles populate the moment the input pattern is wired.
Client Success
NameCompanyPhaseHealthDays Since TouchOpen Tasks
Frank O'Dea Frank O'Dea Carpentry Build 1 12
90-Day Delivery Timeline — Frank O'Dea Carpentry
Discovery
Contract
Onboarding
Build (Wk 2-6)
Launch (Wk 6-8)
Optimise (Wk 8-12)
Retain
Team
Organisation Chart — Frank O’Dea Carpentry
Frank O’Dea
Founder | Managing Director
Áine Fitzpatrick
Social Media Specialist
Workshop
7 Crew — Foreman / Cabinet Makers / Fitters
Karen Hogan
Kitchen Design Specialist
Ana Nespereira
Kitchen Design Specialist
Leadership · 2
Jamie Russell
Workshop Foreman
Diarmuid O’Donnell
Asst Foreman
Cabinet Makers · 3
Jordan Barnes
Cabinet Maker
Dylan Ginnane
Cabinet Maker
Cathal Killeen
Apprentice
Fitters · 2
Eoin Quinn
In-house Fitter
Gary
Contract Fitter
AI Layer — Roadmap (not yet wired)
Speed-to-Lead
Auto-respond < 5 min on every new GHL lead
Inbox Triage
Karen / Ana / Áine inbox → ClickUp
Workshop Scheduler
Match install slots to crew & van capacity
Reporting
Weekly KPI roll-up to Frank’s phone
Performance Leaderboard — Last 30 Days
#NameRoleJobs TouchedSOP AdherenceOn-Time RateScore
1 Karen Hogan BD & Senior Designer 34 96% 98% 1,420
2 Jamie Russell Workshop Foreman 28 99% 97% 1,380
3 Ana Nespereira BD & Designer 26 94% 95% 1,240
4 Diarmuid O’Donnell Asst Foreman 22 97% 96% 1,200
5 Áine Fitzpatrick Social Media Specialist 41 92% 94% 1,140
6 Eoin Quinn In-house Fitter 14 95% 93% 1,080
Hiring Pipeline
Junior Designer
Trigger: Karen + Ana at 25+ active jobs each
2nd Apprentice
Trigger: Cathal qualifies as Cabinet Maker
Project Manager
Trigger: 20+ active jobs simultaneously
Showroom Designer
Trigger: Limerick showroom signed
Marketing Lead
Trigger: ad spend exceeds €3K/mo sustained
2nd Workshop Crew
Trigger: €5M+ ARR — second build line
Comms
Unified inbox — Slack, Email, WhatsApp, GHL
Awaiting agent narration. KAREN / COMMS
Slack web client doesn’t embed in iframes. Open in the desktop app or a new tab — you’re already signed in via Google.
# general
Slack · Frank O’Dea workspace · 11 members
FO
Frank O’Dea08:42
Team — Katie Campbell’s kitchen ships from production today. Diarmuid covering install Wed.
KH
Karen Hogan09:14
Cliona Lynch signed off final drawings. Moving to Order Confirmation. Material PO going in today.
AN
Ana Nespereira09:28
2 new GHL leads from website overnight — Aoife & Ronan Keogh (Malahide), and Niamh & Declan O’Sullivan (Castletroy). Replying now.
JR
Jamie Russell09:51
Workshop is booked solid through end of June. Michelle Madigan’s materials landed at 8:30 — Jordan starting carcass build today.
Workshop
Production floor · materials · crew capacity
Workshop view coming in M3
Live production floor pulled from ClickUp stages 13-22 (Final Drawings → Snagging). Per-job: stage, days in stage, assigned crew, materials status, install date.
Crew capacity bar (Jamie / Diarmuid / Jordan / Dylan / Cathal / Eoin / Gary) shows hours allocated this week vs. headroom.
Materials feed shows POs out, expected dates, blockers.
Knowledge
SOPs · Wiki · Files · Suppliers · Products · Training
SOPs
Stage-by-stage operating procedures pulled from scripts/fod_* SOP files + ClickUp checklist library. Searchable by stage and role.
Wiki
Long-form company docs: mission, values, brand guide, customer journey, pricing rules, T&Cs.
Files
Index of Frank’s Google Drive (DWD-authenticated) — contracts, supplier catalogs, product specs, install manuals, photos. Filter by client / project / type.
Suppliers
Rolodex: name, contact, lead time, payment terms, products supplied. Single source instead of scattered emails.
Products
Appliance + hardware + finish catalog Frank designs around — SKU, supplier, price, lead time. Also feeds the Order Confirmation Agent.
Training
Loom embeds organised by role (designer / fitter / office / workshop). Onboarding flows for new hires.
Knowledge sub-sections are scaffolded. M3 will wire each to its data source (ClickUp SOPs, Drive index via DWD, Supabase suppliers/products tables, Loom embed registry).
Settings

Frank O’Dea AIOS

The AIOS is Frank O’Dea Carpentry’s operational backbone. Every kitchen, every stage, every client touchpoint runs through this system.

Core Architecture

Command Centre — This dashboard. Real-time visibility into the GHL pipeline, ClickUp jobs, workshop schedule, and KPIs.

AI Layer — Speed-to-Lead, Inbox Triage, Workshop Scheduler, Materials Order, Reporting. Live: Client Comms (stage emails) + Sentinel (system events). Rest pending wire-up.

Automation Layer — n8n workflows connecting GHL ↔ ClickUp ↔ Slack ↔ Gmail. Stage emails fire from ClickUp transitions. Zero manual data entry.

Decision Filter

Every workflow change is evaluated against three questions:

1. Does this move a job closer to install?

2. Does this reduce Frank’s admin time?

3. Is this production-grade or a shortcut that creates debt?